Clinic Coordinator Resume Example

Clinic Coordinators oversee the daily operations of a healthcare facility by performing administrative duties. They coordinate care teams for patients, and act as a liaison between patients, patient families, and health care professionals. Clinic Coordinators also oversee budgets, hire and train staff, and develop and implement clinic policies and protocols.

Right now the healthcare field is booming, and it’s time for you to get your slice of the pie. The US Bureau of Labor Statistics expects the job outlook for medical and health managers to grow by 32% — practically unheard of!

But that doesn’t mean you can slack off on your resume. Since part of your job as a Clinical Coordinator is reviewing other people’s resumes, yours also needs to stand out from the crowd.

So let’s get started. 

In this article, we’ll discuss the following:

1. Which format is right for your resume
2. How to write a resume summary 
3. Describing your work experience
4. Listing your skills
5. Including your education 
6. Naming your certifications
7. Choosing the right template

Clinic Coordinator Sample Resume 

Senior Clinic Coordinator, Tranquility Hospital

• Coordinated patient care plans by liaising with all necessary care providers and medical professions to ensure patient needs are met
• Used computer software to admit and discharge patients, coordinate follow-up appointments and refer patients to specialists as needed
• Improved the quality of patient care provided by the facility by 20% through a quality assurance and control program in compliance with HIPAA, CLIA and OSHA regulations 
• Created efficient systems and workflows within the clinic by implementing new staffing protocol 
• Attended departmental meetings and stayed up to date on all business initiatives related to the clinic
• Collected and input patient data, including insurance information and financial information into electronic health records
• Managed the clinic’s monthly $500,000 budget 
• Ensured that the facility was well-equipped and stocked to provide top of the line services
• Placed inventory orders on a bi-monthly basis, eliminating wasteful spending by 10%
• Evaluated medical personnel through quarterly performance reports
• Prepared daily reports detailing the Clinic’s successes, mistakes, finances, and patient intake
• Assisted with the recruitment, consenting, screening, and enrollment of 12 personnel
• Met with patients and patient families to ensure their needs were met and resolved any issues or complaints that arose

Clinic Coordinator, Spring Hill Clinic

• Communicated medical results to patients under clinical supervision
• Sterilized instruments in accordance with OSHA requirements
• Completed timely and accurate documentation of patient visits in the Clinic’s electronic health records management system 
• Coordinated internship programs for 20 students seeking clinical work in the facility
• Organized monthly fire drills of 100+ staff to meet with safety regulations
• Conducted orientation of all 30 new employees
• Communicated with all department heads to ensure employee participation in mandated services
• Scheduled patients in an efficient manner utilizing MiChart
• Managed pre-appointment activities such as arranging accommodations or scheduling interpreter services for patients’ visit
• Coordinated with each specialty to assure patients are seen by all appropriate providers and followed up when necessary 
• Kept medical teams abreast of scheduling changes 

Clinic Coordinator, Wildflower Medical Clinic

• Maintained and Supervised 5 Assistant, 2 Specialist, and 3 General MD Schedules
• Created schedules to accommodate each changing day while ensuring no overtime
• Developed, revised and implemented office policies and protocols
• Managed Inventory for the entire office with a monthly budget of $30,000
• Interviewed potential new employees, held weekly staff meetings and issued written warnings when necessary 
• Scheduled patient appointments and processed all intake information electronically
• Processed patient payments, billing, and insurance information 
• Liaised with patients, patients’ families, and medical team to ensure proper treatment plans were developed and in place
• Resolved patient grievances and staffing concerns in a timely and compassionate manner 

1. Choose the Right Format for a Clinic Coordinator Resume

The first step to drafting your resume is deciding which resume format to use. This depends on your career experience and skillset. 

You have 3 main options for your resume:

1. Reverse-Chronological — this is the most commonly used resume format. With this structure, place your most recent jobs first, followed by the next most recent job, and ending with your oldest position. 

Tip: only include jobs relevant to the position to which you’re applying, so leave out any former jobs that don’t fit. For example, you wouldn’t include your job as a Teacher since there’s little to no overlap, but you would include your job as a Medical Assistant. 

2. Functional — this format is best for people who have been out of the workforce for a while, perhaps because they had to care for children or an elderly parent. This format lists your specific skills and qualifications. 

Have headers like “Medical Knowledge” and “Administrative Support” with their respective skills listed in bullet points below. At the very end, include a brief snapshot of your work experience.  

3. Hybrid / Combination — this format is a mix of both Functional and Reverse-Chronological. It provides more detailed work experience descriptions that would typically be seen in the latter, while still offering a bulleted list of skills.  

Tip: When in doubt, choose the Reverse-Chronological resume format. 

For a Clinic Coordinator, hiring managers want to glance at your resume and get a sense of the following:

• Medical Knowledge. Clinic Coordinators are expected to have a bachelor’s education in the medical field, which we’ll get to in a bit. 
• Administrative abilities. Part of your job is running the clinic, so you need to know how to review the budget, order supplies, and collect insurance information.
• Interpersonal Skills. Another part of your job is interacting with patients, their families, and medical staff to provide excellent and efficient treatment -- and this requires strong communication. 

The best format for a Clinic Coordinator is the Reverse-Chronological resume format. This format shows the employer your career trajectory and growth.

2. Write a Strong Clinic Coordinator Resume Summary

Did you know that employers only spend 6 seconds on a resume? 

A resume summary can help you to succeed in that short glance.

But first — what is a resume summary?

A resume summary is one or two sentences at the top of your paper that summarizes your entire resume. It’s the punch line that gets the resume reviewer wanting to know more.

For a Clinic Coordinator career, include the following points in your summary

• The amount of time you’ve worked as a Clinic Coordinator
• Medical experience
• An adjective or two conveying your personality, such as “compassionate,” “organized,” or “detail-oriented” 

Here is an example of a bad resume summary: Clinic Coordinator with 5 years of experience in administration and medical tasks. 

This is bad because it’s too vague -- the employer doesn’t get a sense of your skills and abilities. There is nothing that sets you apart from other candidates. 

Here is an example of a good resume summary: Dedicated and patient-focused Clinic Coordinator with 5 years of experience overseeing the daily administrative operations of private physician offices and large hospitals. Committed to the health and safety of patients and employees by optimizing the budget and staffing schedules. Meticulous regard for detail and accuracy with strong follow-through and administrative skills. Ability to work in fast-paced, stressful environments. 

This is a good resume summary -- albeit a long one -- because it tells the employer exactly what you do (optimize the budget, schedule staff, perform administrative tasks). It also gives a sense of you, that you’re able to handle stress, and that you’re “dedicated”

Tip: The resume summary should be between 3-5 sentences. Use the above summary to get yours started by adding and subtracting where you need. 

For more information, checkout our guide on writing a killer resume summary.

3. Describe Your Work Experience as a Clinic Coordinator

The next step to drafting your resume is to list your work experience. This includes the name of your position (e.g., Senior Clinic Coordinator), the name of the location at which you worked, and the length of time in which you worked. 

Furthermore, write your resume experience in a way that anyone in your industry will understand. Don't use company-specific language.

For example, let’s say you worked at a place that called Electronic Health Records “computer files.” Not everyone is going to know what this means, and it sounds rather vague, so it’s best to stick with the common name, otherwise a hiring manager may not know what you’re talking about — and if the manager is confused, they’re more likely to throw out your resume and move onto the next. 

You should also quantify your resume whenever possible. This means adding a number — such as a dollar amount or percentage — to your accomplishments. Quantifying your resume gives the hiring manager a more concrete idea of your workplace performance. For example, say that you “worked with 20 patients a day,” “improved patient satisfaction by 20%,” or “trimmed overhead costs by $30,000.”   

Tip: One way to quantify your resume is by listing your accomplishments and awards. 

For more information on how to format your work experience, check out our guide. Don’t have any work experience? We have a guide for that too!

4. List Your Skills

Skills show the hiring manager what you can do for the company — without taking up too much space in the “work experience” part of your resume.

There are two types of skills — soft and hard. “Soft” skills are those that are not quantifiable and are more indicative of your personality. Examples include leadership, problem-solving, and communication. In contrast, “hard” skills are those that are learned through formal education. Examples include computer technology, programming languages, and certifications.  

Clinic Coordinators need to have a good mix of both soft and hard skills. They communicate with patients and medical staff everyday, but they also analyze medical data and are sometimes involved in research. 

Relevant Hard Skills

• Create Staff Schedules
• Medical Records Management
• Electronic Health Records Management
• Data Entry 
• Instrument Sterilization 
• Recruitment Process
• Budget Management
• Direct Case Management 
• Review Prescriptions with Patients‍

‍Relevant Soft Skills

• Communication 
• Detail-Oriented
• Multitasker
• Liaison 

If you want a more complete list of skills, read our guide on the proper way to include skills on your resume.

5. Include an Education Section 

Since Clinic Coordinators discuss treatment plans with the patients and other medical personnel, they are required to have a thorough background in healthcare. Clinic Coordinators should have a college degree in healthcare administration or nursing. Those looking to move up the corporate ladder can pursue a master’s degree in public health or nursing. 

Classes consist of the foundational biology and anatomy, but also courses on recordkeeping, finances, and healthcare ethics. You must also be versed in HIPPA regulations and be CPR certified. 

6. Mention Certifications Relevant to the Job

Most states require Clinic Coordinators to be licensed. This includes passing an examination and keeping up with continued education requirements. 

Certification programs include:

• The Society of Clinical Research Associations (SoCRA) 
• The Association of Clinical Research Professionals (ACRP).

For more information on certifications, check out our guide on how to include certifications on your resume the right way.

7. Pick the Right Template

Now it’s time for the fun part — picking the aesthetics of your resume! 

Here at EasyResume, we offer multiple templates like the following:

• Creative: these resumes are bold and colorful with eye-catching fonts to help you stand out from the crowd. This is best for those in creative fields like marketing and art. 
• Simple: these resumes follow a clear, straightforward format that highlight you and your experiences. This is best for those in fields that prefer austerity, such as the healthcare and finance industries. 
• Modern: these resumes have sleek designs that are fresh and bold with elegant fonts and clean lines. This is best for individuals applying to startups or to companies with a young audience or product.
• Professional: these resumes have a clean, crisp look that incorporates only one or two accent colors. The focus is solely on the text, pulling the recruiter into your experiences and accomplishments. This is best for individuals applying to straight-laced companies that mandate a suit-and-tie dress code. 

Your resume template should reflect the job to which you’re applying. For a Clinic Coordinator career, try a Professional or Simple format. These formats convey your experiences in a crisp manner with little extraneous detail.

8. Takeaways

We’ve done it! Almost. 

Now it’s time to get down to business -- actually creating the resume. 

Here’s what you need to do: 

• Research the job description to locate keywords
• Use a Reverse-Chronological resume layout
• Write your resume summary, including 
• Include your education and relevant certifications
• Write your experience section in a way that any outsider could understand. Talk more about the how and why of your responsibilities. Quantify your results.
• Pick a resume template that fits the position to which you’re applying.

Start from our resume example to save time.

You’ll soon be helping patients and running the hospital in no time!

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