Office Administrator Resume Example

As companies continue to grow, and new ones continue to appear, it's important for there to be organization and planning for them to run efficiently, which is where office administrators come in.

Office administrators are individuals who plan, direct, and coordinate activities that help an organization run efficiently. They work with various systems and operate for a variety of organizations and are employed in a variety of industries.

As of 2019, administrative services and facilities positions have been on a 6% growth rate, which is faster than usual. Moreover, currently, in the United States, there are over 325,900 jobs available for individuals in this career.

Now, to become an office administrator, you do need a minimum of a Bachelor's Degree, but if you're a systems administrator looking to work with a new company or just trying to update your resume, then you've come to the right place.

In just 5 steps, we are going to help optimize your resume through the following:

1. Formatting your resume
2. Writing an impressive resume summary
3. Describing your work experience
4. Listing your key skills
5. Adding your education

1. Format your resume like a professional

When it comes to applying to jobs and actually getting hired, your resume is crucial. It's the first impression that hiring managers will have of you.

Therefore, to truly impress hiring managers, it is crucial to correctly format your resume.

Be sure to include the following sections in your resume:

• Resume summary
• Contact information
• Skills
• Work experience
• Education

Tip: If you're part of an organization relevant to the field or have any relevant hobbies, if you've got the space, feel free to create sections for them in your resume.

There are three ways to choose from to correctly format your resume:

1. Reverse-chronological, which emphasizes your previous work experience
2. Functional, which highlights your key skills
3. Hybrid, which combines the previous formats

As an office administrator, choosing the hybrid format will really help to showcase your experience and skills, which may help you land the job.

Tip: If you're a new office administrator and have more skills to offer than actual experience, considering selecting the functional format.

In addition, since the field is growing, hiring managers may be receiving tons of resumes and applications for the job. Look over the job listing and implement some details and keywords listed on your resume to ensure it is seen.

Take a look at our guide on how to format your resume if you want to learn more.

2. Write an impressive and professional resume summary

We live in a busy world, and techs are busy, too. Oftentimes, resumes are only looked at for only 6-7 seconds. Therefore, providing hiring managers a resume summary shows them you appreciate their time.

A resume summary is a 1-2 sentence blurb that summarizes the important stuff on your resume. It also makes your resume look more professional, which can help you land the job.

Tip: Sometimes, it's easier to write your resume summary after you have already written your resume. That way, you can pick and choose what you want to include.

There are elements you should always incorporate into a resume summary, including:

• Years of experience
• Type of experience
• Achievements, if applicable
• Personal characteristics

Here's an example of what your resume summary can look like for an office administrator:

Enthusiastic and detail-oriented office administrator with 5+ years of experience providing administrative support and using expert knowledge of office management software to boost office efficiency by 15%.

Need more help writing a professional resume summary? Our guide on writing resume summaries has tons of examples.

3. Describe your work experience effectively

Now, to get the job as an office administrator, having previous work experience is necessary.

Be sure to include the following when describing your work experience:

• Company name and location
• Job title
• Time worked
• Job description

Tip: Be sure to include 3-8 bullet points when describing your work experience and feel free to include achievements as well.

With that said, it's finally time to go over what you should be putting in the work experience section of your resume.

Here are some job descriptions you can include in your resume under work experience:

• Coded and allocated billable time and expenses for subcontractors
• Reviewed and created employee expense reports
• Received and coded incoming client payments and office overhead invoices
• Served as primary interface with our PEO provider for health benefits, 401k plan, payroll, HR
• Maintained vacation / out-of-office calendar
• Monitored and reordered office supplies, as needed
• Maintained database for firm and individual engineering licenses and managed renewals of these licenses
• Utilized software reporting functions to provide reports to Project Managers upon request
• Managed the monthly billing process with multiple billing formats
• Coordinated the daily activities of the clinic staff, including delegating work assignments
• Assured that priorities established by the Director of Nursing are effectively communicated to the team and properly implemented
• Oversaw reconciliation of daily deposit logs and preparation for bank deposits
• Provided new hire training as well as ongoing training to assigned staff
• Assisted the team in problem resolution
• Recommended solutions to the Practice Manager and escalated issues to the Practice Manager when appropriate
• Led the team by creating a positive work environment through individual and team recognition

Tip: When listing your work experience, it is important to go in reverse-chronological order. This shows hiring managers your most recent job experience and what you learned or mastered in that job. It's also important to highlight the specifics you did on the job and use good verbs.

Now, if you've been an assistant office administrator, we've got some job description examples to help you, too:

• Acted as the point of contact between the executives and internal/external clients
• Undertook the tasks of receiving calls, took messages and routing correspondence
• Handled requests and queries appropriately
• Maintained diary, arrange meetings and appointments and provide reminders
• Made travel arrangements
• Took dictation and minutes and accurately enter data
• Monitored office supplies and research advantageous deals or suppliers
• Produced reports, presentations and briefs
• Developed and carried out an efficient documentation and filing system

Want more tips and tricks on how to write your work experience description? Check out our guide on describing your work experience.

4. Include your key skills

Key skills may just be what makes you a more suitable candidate for the position, and listing them on your resume shows hiring managers what you are capable of.

Tip: Listing impressive and relevant skills gives hiring managers more reasons to hire you because, based on your resume, they know you have the qualities they may be looking for.

Here are some examples of key skills you can include in your office administrator resume:

• Public Speaking
• Administrative Skills
• Decision Making
• Communication
• Excel
• Budgeting
• Productivity Management
• Preparing and Delivering Reports
• Troubleshooting
• Conflict Resolution

Tip: If you've got additional space, be sure to include the languages you speak as key skills in your resume. This may help you get the job in places where the local language may be different.

Having trouble identifying your skills? We have a guide with 100+ key skills you can include in your resume.  

5. Include your education on your resume

To become an office administrator, you do need to have a minimum of a Bachelor's Degree. Let hiring managers know your education by including it in your resume.

With that said, here is how you should be listing your education in your resume:

Texas A&M University

College Station, TX

2010 — 2014

Bachelor of Science in Business Administration

GPA: 3.69/4.0

Tip: Some companies may want to see your grade point average (GPA). So, be sure to include that as well, especially if it is above average.

Need more helping listing your education? We have a guide that will help you list your education in 2021 with examples and tips.

Key Takeaways

Following our guide, you're sure to optimize your resume for any office administrator position anywhere.

Here's a recap of everything we've covered:

1. Format your resume like a professional
2. Write an impressive resume summary
3. Describe your work experience
4. List your key skills
5. Add your education

Now, you'll be helping organizations and companies operate in no time with a professional resume in the bag. Good luck!