Real Estate Assistant Resume Example

Real Estate Assistants support a Real Estate Agent or Broker by performing administrative tasks such as filing documents, greeting clients, and marketing and posting property listings.
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In this article, we’ll discuss:

1. Which format is right for your resume
2. How to write a resume summary 
3. Describing your work experience
4. Listing your skills
5. Including your education and licensing
6. Choosing the right template

Real Estate Assistant Sample Resume 

Licensed Real Estate Assistant, Porter & Partners Realty

• Prepared legal documents such as listing and sales contracts
• Interpreted documents for clients, offering fair and informed opinions and advice
• Wrote listing and property advertisements for 3 local newspapers and 2 home magazines
• Submitted property listings and changes to MLS databases
• Gathered feedback on showings and implemented the advice into properties’ listing information
• Obtained personal and property information from clients and customers for document and marketing purposes
• Attended an average of 5 closings a week
• Obtained signatures from clients and customers on financial documents prepared by title companies, lenders or other third persons 
• Conducted telephone solicitation to procure buyers, sellers, listings or appointments for listing presentations, securing clients 35% of the time
• Arranged travel for Agents and Brokers and scheduled meetings with clients on their behalf
• Maintained electronic and paper databases and filing systems with utmost accuracy
• Secured public information documents from courthouses, sewer districts, water districts, and repositories of public information

Real Estate Assistant, Picket Fence Real Estate

• Answered the telephone, took messages, and forwarded appropriate calls to the Agent or Broker
• Followed up on transactions with clients after contracts had been signed to ensure promptness and accuracy of given information  
• Assembled documents for property closings to assist the Agents and Brokers
• Used Adobe Creative Suite to draft advertising and promotional materials such as brochures, pamphlets, and listing printouts 
• Managed the Agency’s 4 social media accounts, including posting advertising materials and listings, as well as engaging with clients’ inquiries
• Recorded earnest money, security deposits, and rents
• Computed commission checks and performed administrative bookkeeping activities
• Scheduled appointments with clients for the Agents and Brokers
• Responded to client questions by quoting from published information
• Ordered office supplies totaling $2,000 monthly 

1. Choose the Right Format for a Real Estate Assistant Resume

The first step to drafting your resume is deciding which resume format to use. This depends on your career experience and skillset. 

You have 3 main options for your resume:

1. Reverse-Chronological -- this is the most commonly used resume format. With this structure, place your most recent jobs first, followed by the next most recent job, and ending with your oldest position. 

Tip: only include jobs relevant to the position to which you’re applying, so leave out any former jobs that don’t fit. For example, include positions like Sales Assistant, Receptionist, and Office Assistant, since they all exemplify your customer service and administrative abilities. 

2. Functional -- this format is best for people who have been out of the workforce for a while, perhaps because they had to care for children or an elderly parent. This format will have headers like “Customer Service” and “Administrative Support” with their respective skills listed in bullet points below. At the very end of the resume, include a brief timeline of your work experience.  

Tip: Read our advice on How to Explain Employment Gaps on a Resume. 

3. Hybrid / Combination -- this format is a mix of both Functional and Reverse-Chronological. It provides more detailed work experience descriptions that would typically be seen in the latter, while still offering a bulleted list of skills.  

Tip: When in doubt, choose the Reverse-Chronological resume format. For more details, check out our guide on How to Write Your Resume in Reverse-Chronological Order. 

For a Real Estate Assistant career, hiring managers want to glance at your resume and get a sense of the following:

• Your customer service abilities, which show that you can handle clients and their inquiries
• Your administrative skills
• That you’re personable, organized, and good with people

The best format for a Real Estate Assistant is either the Reverse-Chronological resume format or the Functional Resume format. This former shows the trajectory of your career -- how you’ve grown professionally and expanded your work experience and knowledge base (See: How to Show Your Job Promotions on a Resume). The latter, the Functional Resume format, shows employers your skills and abilities.

 2. Write a Strong Real Estate Assistant Resume Summary

A resume summary is one or two sentences at the top of your paper that summarizes your entire resume. It’s the punch line that gets the resume reviewer wanting to know more.

For a Real Estate Assistant career, include the following points in your summary

• The amount of time you’ve worked in Real Estate or a similar field. If you don’t have experience in Real Estate, then talk about your experiences and accomplishments in an industry where you dealt with clients
• Your administrative and customer service skills
• An adjective or two conveying your personality, such as “proactive,” “organized,” “flexible,” or “positive”

Here is an example of a bad resume summary: 

Experienced Real Estate Assistant who is personable and good with social media to improve sales. 

This is a bad resume summary for several reasons. One, there’s too much information packed into one sentence. Two, these skills need to be teased out to demonstrate your competency. 

Here is an example of a good resume summary: 

Personable Real Estate Assistant with 3+ years of experience performing administrative duties and helping clients find their dream properties. Expertise in social media promotion has improved listings and sales by 50%, leading to 15% increased referrals from satisfied clients. 

This is a good resume summary because it demonstrates your skills in administration and customer service. It also quantifies your accomplishments by stating how successful you’ve been, that you’ve increased sales and referrals. 

For more information, checkout our guide on How to Write a Killer Resume Summary. Or, browse our Resume Summary Examples. 

3. Describe Your Work Experience as a Real Estate Assistant

The next step to drafting your resume is to list your work experience. This includes the name of your position (See: The Right Way to List Job Titles on a Resume), the name of the location at which you worked, and the length of time in which you worked. 

You should also quantify your resume whenever possible. This means adding a number -- such as a dollar amount or percentage -- to your accomplishments. Quantifying your resume gives the hiring manager a more concrete idea of your workplace performance. For example, say that you “assisted 3 Real Estate Agents and Brokers,” “improved client satisfaction by 20% according to Google Reviews,” or “saved the business $30,000 by switching to new software that sped up the listing process.”   

Tip: One way to quantify your resume is by listing your accomplishments and awards. 

For more information on how to format your work experience, check out our guide on How to Describe Work Experience. 

Don’t have any work experience? We have a guide for Writing a Resume with No Work Experience!

4. List Your Skills

Skills show the hiring manager what you can do for the company -- without taking up too much space in the “work experience” part of your resume.

There are two types of skills -- soft and hard. “Soft” skills are those that are not quantifiable and are more indicative of your personality. Examples include leadership, problem-solving, and communication. In contrast, “hard” skills are those that are learned through formal education. Examples include computer technology, programming and foreign languages, and certifications.  

Real Estate Assistants need to have both soft and hard skills. The latter can be learned on the job, but it’s still a good idea to have some in your pocket -- especially computer savviness. If you don’t have great computer skills, consider taking a course on Microsoft Office, Google Suite, typing or spreadsheet applications.

 Relevant Soft Skills

• Positive
• Communication 
• Flexible
• Problem-Solving
• Organized
• Professional 
• Teamwork

Relevant Hard Skills

• Math Skills
• Writing Skills
• Editing Skills
• Computer Proficiency
• MLS
• Social Media

Tip: When completing this section on your resume, review the employers’ job requirements. Try to incorporate some of the language they use. For example, if the job description states they need someone who has “exceptional communication skills, good organizational skills, and the ability to work independently and within a team,” then be sure to include some of these keywords. List “Communication” and “Organization” under the skills section. 

If you want a more complete list of skills, read our guide on 100+ Key Skills for a Resume in 2021 with Examples for any Job.

5. Include an Education Section 

Real Estate Assistants must have a high school diploma or GED equivalent. Some agencies may prefer that you have additional education, such as an associate’s degree or certificate in business or real estate studies.

The biggest factor in being a Real Estate Assistant is whether or not you are licensed. Licenses and rules vary by state, but generally a Licensed Real Estate Assistant can perform more duties, including:

• Preparing paperwork such as listing and sales contracts
• Handling financial documents and delivering them to the parties involved, like lenders and title companies
• Showing a property 
• Attending a closing unsupervised

Obtaining a Real Estate Assistant License takes around 3-4 months. Requirements entail:

• Completing pre-licensing courses, which can be in administration, real estate, sales, etc.
• Passing the proctored salesperson exam
• Submitting your application to the licensing board

Still uncertain on what to include in this section? Review our guide on How to List Education on Your Resume in 2021 and How to Include Certifications on Your Resume the Right Way.

6. Pick the Right Template

Now it’s time for the fun part -- picking the aesthetics of your resume! 

Here at EasyResume, we offer several different templates. 

• Academic: these resumes are professionally structured with minimal aesthetics in order to provide a clear and concise glimpse of your experiences. This is best for current students or those looking to pursue a career in an academic field as a researcher or teacher. 
• Creative: these resumes are bold and colorful with eye-catching fonts to help you stand out from the crowd. This is best for those in creative fields like marketing and art. 
• Elegant: these resumes are contemporary and stylish in a way that highlights you and your experiences. This is best for those in fields that prefer austerity, such as the healthcare and finance industries. 
• Modern: these resumes have sleek designs that are fresh and bold with tasteful fonts and clean lines. This is best for individuals applying to startups or to companies with a young audience or product.
• Professional: these resumes have a clean, crisp look that incorporates only one or two accent colors. The focus is solely on the text, pulling the recruiter into your experiences and accomplishments. This is best for individuals applying to straight-laced companies that mandate a suit-and-tie dress code.  

Your resume template should reflect the job to which you’re applying. For a Real Estate Assistant career, try a Modern or Professional format, as these will showcase your skills while matching the aesthetics of the industry. 

If you want to create your own template, read how with our Step-by-Step Guide on How to Create a Resume Template in Microsoft Word. 

7. Takeaways

We’ve done it! Almost. 

Now it’s time to get down to business -- actually creating the resume. 

Here’s what you need to do: 

• Research the job description to locate keywords, and use these keywords in your work experience and skills sections
• Use a Reverse-Chronological or Functional resume layout
• Write your resume summary, including your administrative abilities, customer service skills, and an adjective or two conveying your personality
• Include your education and relevant certifications, especially if you’re licensed versus unlicensed 
• Write your experience section in a way that any outsider could understand. Talk more about the how and why of your responsibilities. Quantify your results.
• Pick a resume template that fits the position to which you’re applying, such as Modern or Professional.

Start from our resume example to save time.

You’ll soon be well on your way to closing houses and helping clients find their dream homes!